Wednesday, July 10, 2019

Willowbrook Community Association Annual Meeting - May 2, 2019
Official Minutes
  1. Introductions of residents in attendance - 9 total residents in attendance
  2. Introductions of current Board of Directors
President - Christopher Childers (in attendance)
Vice-President - Marc Spinner (in attendance)
Sec/Treasurer - Jennifer Childers (absent)
Financial Officer - Vacant
Assessments - Ryan Billen (absent)
Capital Projects- Doug Jones (in attendance)
Board Member - Kristi Rice (absent)
Board Member - Dan Rutherford (absent)
Board Member - Bonnie Mitchell (absent)

  1. Approval of Board or Nomination of New Board members
    1. Motion to approve - Jay Reinhardt, seconded by Kathy Dechter, passed unanimously.
  2. Financial Report and next year’s budget
    1. Motion to approve - Sam Dechter, seconded by Doug Jones, passed unanimously.
  3. Board recommendation to increase annual dues from $125 to $150
    1. 20% increase in dues equals a 2% increase if annualized over the last 10 years.
    2. Last increase from $100 - $125 was over 10 years ago
    3. Maintenance, insurance and taxes increase 3-5% each year. 
    4. HOA to assume maintenance and snow removal on cut through pathways.
    5. Increased legal expenses fighting the high density development east of Willowbrook.
    6. Motion to approve - Jay Reinhardt, seconded by Sam Dechter, passed unanimously.
  4. Block wall extension and landscaping - 300 feet south
    1. Estimated cost - $40,000
    2. Spread over all homes in Willowbrook ($40,000 / 240 = $165 per resident) OR
    3. Costs borne by new residents in newly constructed residences ($1,000 per resident)
    4. Discussion
    5. Motion for new lot owners to be assessed $1,000 per lot in their first assessment
made by Tyler Reeser, seconded by Marc Spinner, 7 for, 2 against - motion passed.
  1. Development east of Willowbrook - high density apartment complex
    1. No motions made.
  2. Nomination of a Covenants Review Committee
    1. Discussion that covenants need updating; difficult process but necessary. 
    2. Covenants that are in place need to be enforced, comments by residents
indicate a strong desire for robust covenant enforcement.
c. Tyler Reeser and Christopher Childers volunteered for the Covenants Review Committee
d. No motions made.
  1. Adjourn
    1. Motion to adjourn by Doug Jones, seconded by Marc Spinner, passed unanimously.
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